Free tool · Updated July 2026
How to write a quote that wins the job
A clear quote sent fast beats a scribbled number sent late. Five things that make yours land:
1. Put your business up top
Name, phone and ABN tell the customer you’re real and contactable. Registered for GST? Show it as a line — but only charge it if you’re registered with the ATO.
2. Break the job into lines
Labour, call-out, parts, materials — separate lines show your value and let you adjust one part without redoing the quote. One lump sum invites haggling.
3. Ask for a deposit when it fits
A deposit — often 10–20%, or a fixed amount on bigger jobs — covers upfront materials and protects against no-shows. Set it on the quote so the customer agrees before you start.
4. Add a use-by date
A “valid until” date (30 days is typical) stops you honouring an old price, and nudges the customer to decide.
5. Make it easy to say yes
A clean PDF they can approve on their phone is the baseline. Letting them book you directly wins more jobs — that’s what BookDone adds to your Google listing.
Frequently asked questions
Is this quote generator really free?
Yes — it runs entirely in your browser, there’s no signup, and no limit on how many quotes you make. Your business details are saved only on your own device so you don’t have to retype them next time.
Do I need an ABN to send a quote?
You don’t need an ABN just to give someone a quote, but if you’re running a business you generally should have one, and showing it looks more professional. If you’re registered for GST, include it as a separate line.
How do I add GST?
Turn on the GST switch — the tool adds 10% on top of your subtotal and shows a GST-inclusive total. Only charge GST if your business is registered for GST with the ATO.
Can I ask for a deposit?
Yes. Add a deposit as a dollar amount or a percentage; the quote shows the deposit to secure the job and the balance due on completion. Make sure the customer agrees to it before the work starts.
How do I save the quote as a PDF?
Press “Save as PDF.” Your browser opens its print dialog — choose “Save as PDF” as the destination. On a phone you can share or save the PDF straight from there.
Related: taking bookings without a website · booking pages for tradies · more free tools
This page is general information for Australian businesses, not financial, tax or legal advice. Check your own GST registration and obligations with the ATO or your accountant.